Fidesic is the best way to manage your entire vendor payment process with our web-based approval workflow system. Monitor status, create reports, and approve payments from anywhere with an internet connection.
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Create
Pick what you want to pay directly in your ERP system, or you can pay directly from Fidesic.
Payments will be sent by ACH Automatically for all vendors that have opted in.
Approve
Payment approvers and check signers will have access to all necessary documents and information as they make their approval - from anywhere, at anytime.
Pay
We'll securely delivery ACH payments to your bank directly and attach the approvers signature to paper checks.
Works with your accounting software:
Our workflow system is designed around businesses rules. You can route based on vendor, GL, amount, or any other item. There is no limit to stages or number of approvers.
Remote payment approval can be done using any device. You can even approve payments right out of Outlook (or any other email client) without having to leave your inbox.
Our ACH processing is designed work for businesses. We'll simply generate a file on your behalf, then upload it directly to your bank for the cheapest and quickest possible processing.
Vendors will have access to our Vendor Account Center for account review. They can check on payment status, what invoices are being paid, and when then can expect payment.
You won't have to worry about clunky integrations once you start using Fidesic. Payments will be sent directly from QB or GP into our system for approval and processing.
After web based approval, we'll affix the signature of the approver to the check file. It's up to you if you want us to print and mail, or if you'd like to keep that process in house.
Yes, there is full transparency throughout the entire payment process. Within your vendor account center, the vendor knows when a payment is scheduled, as well as when it is estimated to show up in their bank account.
Fidesic offers different options for your vendors to submit invoices:
1. Vendors can submit invoices directly to our data capture system using an AP dropbox email address.
2. Vendors can utilize our vendor portal for direct submission of invoices.
ACH (automated clearinghouse) is a method of electronically transferring funds. With accounts payable management software, the software provider may offer ACH but often will work more like an intermediary clearinghouse--you transfer funds to them, they transfer payment to your vendor.
With an Accounts Payable Automation solution like Fidesic, an ACH file is generated as your invoices are approved and automatically sent to your bank directly over SFTP. The bank then processes the ACH as if the client manually uploaded it, and it is something that nearly all modern banks support.
Yes. Fidesic helps you with the distribution of paper invoices and checks to your customers and vendors. This allows your staff to focus on critical areas of your AR and AP processes.